WA Reminders

WA Reminders is an automation platform designed to streamline business communication by scheduling WhatsApp messages in advance. It directly addresses the critical pain point of appointment no-shows and inefficient manual follow-ups, saving valuable time for professionals and businesses. The core functionality allows users to schedule messages to be sent automatically at a specified date and time, directly from their own WhatsApp or WhatsApp Business number. This ensures reminders and confirmations reach clients reliably, fostering better attendance and engagement. A key differentiator is its dual scheduling method: users can create reminders directly within the WA Reminders app or, for ultimate workflow integration, schedule messages by simply adding a phone number to events in Google Calendar. This makes it ideal for independent professionals, clinics, small shops, and any service-based business that relies on appointments and values automated, professional client communication to reduce administrative overhead and missed opportunities.

Dual Scheduling Workflow

Schedule messages through two integrated methods for maximum flexibility. Use the intuitive WA Reminders app for direct control and management, or automate the process by syncing with Google Calendar. When you add an internationally formatted phone number to a calendar event's title or description, the system automatically creates and sends a reminder, seamlessly blending scheduling with communication.

Automatic Contact List Sync

Eliminate manual data entry and potential errors. Once you link your WhatsApp account via a secure QR code scan, the app automatically imports and syncs your full phone contact list. This provides immediate access to all your clients when scheduling from the app, ensuring you never miss a contact and can set up reminders in seconds without toggling between devices.

Direct WhatsApp Number Delivery

All scheduled messages are delivered from your own personal or business WhatsApp phone number, not from a generic third-party sender. This maintains the personal touch and trust of your existing client relationships. After the automated reminder is sent, the conversation continues naturally in your standard WhatsApp chat, allowing for direct follow-up and interaction.

Google Calendar & Recurring Event Support

Deeply integrate reminders into your existing scheduling ecosystem. The platform fully supports Google Calendar events, including recurring appointments. This means weekly, monthly, or custom recurring sessions can automatically trigger WhatsApp reminders without any additional setup each time, perfect for ongoing treatments, classes, or subscription services.

Medical & Therapy Clinic Appointment Reminders

Clinics can drastically reduce patient no-shows by automating appointment confirmations and reminders. Schedule messages 24 hours before a session directly from the practitioner's calendar. This ensures patients are reminded via the familiar WhatsApp channel, leading to better attendance rates, optimized schedules, and increased revenue without staff spending time on manual calls or texts.

Small Business & Salon Client Follow-ups

Salons, spas, and independent consultants can automate post-service follow-ups and booking confirmations. Send thank-you messages, request feedback, or remind clients of their upcoming appointments. This professional touch enhances customer experience, encourages repeat business, and frees up the business owner to focus on service delivery rather than administrative messaging.

Freelancer & Consultant Payment Reminders

Freelancers and coaches can streamline their invoicing and payment collection process. Schedule polite payment reminder messages to be sent after an invoice due date. This automated nudge improves on-time payments, improves cash flow, and avoids the awkwardness of manual follow-ups, all while maintaining a professional client relationship.

Class & Workshop Management for Educators

Fitness studios, tutors, and workshop organizers can manage group communications efficiently. Use recurring event scheduling to send automatic reminders to all participants before each class or session. This reduces confusion, ensures higher attendance, and keeps everyone informed through a single, automated workflow synced with the class calendar.

WA Reminders offers tiered pricing plans designed to scale with your business needs. All plans include sending reminders from your own WhatsApp number, contact import, and sync with Google Calendar and recurring events. Prices are in US dollars and include a 14-day money-back guarantee.

Basic Plan ($19/month): Perfect for solo professionals. Includes sending 200 WhatsApp messages per month.
Startup Plan ($29/month): Ideal for small teams. Includes everything in Basic, with a higher volume of 500 messages per month for follow-ups and campaigns.
Business Plan ($39/month): Suited for medium-sized companies. Includes all Startup features, allowing you to send 1,000 messages per month to scale reminders across your organization.

How does WA Reminders connect to my WhatsApp account?

You connect securely by scanning a QR code with your phone, similar to how you use WhatsApp Web. This establishes a safe, read-only link that allows WA Reminders to send scheduled messages on your behalf. Your account and conversations remain secure, and messages are sent directly from your own number.

Can I schedule messages directly from Google Calendar?

Yes, this is a core feature. Simply add an internationally formatted phone number (e.g., +1234567890) to the title or description of any Google Calendar event. WA Reminders will detect this and automatically schedule a WhatsApp reminder to be sent to that number at the time of the event, creating a seamless scheduling-to-communication pipeline.

Does it work with tools like Calendly?

Yes, WA Reminders integrates with Calendly through Google Calendar. When a client books an appointment via Calendly, it creates an event in your linked Google Calendar. If you include the client's phone number in the event details (which can be automated), WA Reminders will automatically generate and send the WhatsApp reminder from that event.

Is there a free trial or plan?

WA Reminders does not offer a free plan due to the server costs required for reliable message delivery. However, they provide a 14-day money-back guarantee on all paid plans. You can subscribe and test the service fully; if it's not the right fit, you can request a full refund with no questions asked.